Privacy Policy

Privacy Policy

Effective Date: September 5, 2026

VIP Automotive Appraisals LLC (“we,” “us,” or “our”) operates the digital gateway found at vipautomotiveappraisals.com (the “Site”). We are deeply committed to protecting the private data metrics, contact boundaries, and vehicle asset records of our clients. This Privacy Policy details exactly how we collect, safeguard, route, and manage your data parameters when you use our intake form and certified valuation services. 

1. Data Collection Framework

When you interface with our online portal or initiate an appraisal application loop, we collect specific personal and asset metrics necessary to calculate your report, including: 

• Identity & Contact Records: Your Full Name, Email Address, Telephone Number, and physical mailing address (for on-site dispatch tracking).
• Vehicle Specifications: Vehicle Year, Make, Model, Current Mileage logs, VIN identifiers, accident data points, and structural damage photos.
• Legal & Case Variables: Case IDs, attorney contact records, or court administrative labels (restricted purely to complex estate, divorce, or bankruptcy valuations).

2. How Your Information is Utilized

We process and query your inbound data metrics exclusively to: 

• Compile, verify, and deliver certified, defensible vehicle valuation portfolios.
• Coordinate local field inspection schedules and appraiser deployments.
• Transmit automated email notifications and transaction briefs.
• Maintain accurate corporate database records for legal compliance tracking.

3. Data Routing & Third-Party Platform Sharing

We do not sell, rent, or lease your private personal data records to external marketing firms. To deliver automated and streamlined remote processing workflows, your data may be securely transferred under the following parameters: 

• Platform Technology Partners: If you explicitly choose our “Virtual Valuation” track for Diminished Value claims, your input metrics are transferred to our technology partner, Deevy (mydeevy.com), using a secure database webhook string or a unique tracked referral tracking token. Deevy processes this data under its own high-security privacy standards to generate your virtual report.
• Service Processing Providers: We utilize secure infrastructure utilities (such as hosting servers, database handlers, and Stripe/WooCommerce transactional payment gateways) to complete native service requests on our site.
• Legal Compliance Requirements: We will disclose data parameters only if required by a formal court order, federal regulation, or strict statutory authority matching our administrative boundaries.

4. Data Retention & Preservation Security

VIP Automotive Appraisals LLC implements commercial-grade secure data transmission layers (SSL/TLS encryption) to keep your input entries completely safe from unauthorized digital access or leak vectors. Your compiled appraisal files and contact details are securely retained in our offline and cloud systems to satisfy internal audit tracking, tax documentation, and asset verification lookups required for industry compliance. 

5. Your Privacy Rights

Depending on your operational location and regional data protection acts, you hold explicit rights regarding your data portfolio, including the right to check what data points we hold, request corrections to miscalculated values, or request total removal from our standard digital contact grids (excluding transactional billing records we are legally required to preserve for state tax parameters). 

6. Modifications to This Policy

We reserve the right to fine-tune or update this Privacy Policy at any time, without notice, to reflect changing data laws or new technical platform partner integrations. Any modifications will instantly go live upon printing the updated text and modifying the “Effective Date” at the top fold of this canvas page.